ASM 2023 - Developing a diverse workforce

Guidelines for Abstracts

Call for Abstracts (Oral and E-Poster)

You are invited to submit abstracts of papers concerned with research and new concepts in undergraduate, postgraduate and continuing medical and healthcare education, for the Annual Scholarship Meeting. One of ASME’s goals is to foster and promote high-quality education research and the ASM is an important mechanism in this programme. There are 2 categories of presentation.

1 - Oral Presentation

This section is for new ideas and researchers wishing to have a forum to present their work in a parallel session and receive feedback during the session. The standard format will be to allow 10 minutes for presentation and 5 minutes for comments and feedback. This section will be limited both by quality standards, but also time available, and the assessment panel will award the presentation slots to those submissions of the highest quality.

2 – E-Poster Presentation

E-poster presentations are invited for research and innovations that have not been developed to the completeness required for oral presentation. Presenters of papers accepted as e-poster are expected to speak about their e-poster(s) during the programmed chaired e-poster session. Where submitters have more than one e-poster accepted we would advise that either a co-author presents your other paper(s) or you indicate which of your e-posters you will present in the session. E-poster competitions will be held and you will be given the option to indicate whether or not you wish to be included in the competitions.

If your e-poster is accepted your full instructions on format etc. will be sent at this time.

All abstracts will be included in ASME’s 2023 ASM abstracts book and in the supplement of The Clinical Teacher, which will be published in late 2023.

Guidelines for submissions:

• Submissions may address issues of concern/development at all stages of medical and healthcare education
• The abstract should indicate the main conclusions of the paper
• The abstract should not be more than 250 words in length (excluding title, authors and references)
• Whilst we recognise that members may wish to submit abstracts on work in progress, as part of the scoring process, assessors will take into account whether results are included within the abstract
• The assessors may consider your paper to be worthy of inclusion in The Educator Development Committee “Innovative, interesting and prize winning work”. This session will be a showcase for innovations in learning and teaching in medical education. If this is the case you will be informed and given the option to accept or not.
• There will also be an option to have your submission considered for the Special Interest Group Technology Enhanced Learning (TEL) parallel session and e-poster session, which explore TEL activity in medical education. Please use the correct selection on the abstract submission form to indicate your preferences in the Abstract Theme field
• There will also be an option to have your submission considered for a number of different prizes – please indicate your preferences on the abstract submission form
• A total of 3 quoted references cited in the abstract should be listed at the end, and the AMA (American Medical Association) reference style should be followed
• You must submit your abstract via the online website submission process (detailed on “Abstract Submission Form” tab)

Assessors will judge submitted abstracts on the following criteria:

• Originality
• Validity of the research design or educational innovation/development
• Inclusion of data and where appropriate an evaluation of the educational innovation or development
• Applicability of results to practice
• Importance and relevance of content for a national and international audience

Abstracts Submission Terms & Conditions

• All correspondence relating to your submission will be sent to the abstract submitter/corresponding author only
• The submitter must be the presenter/session participant
• A maximum of 6 co-authors can be listed
• Quoted references in the paper cited in the abstract should be listed at the end, and the AMA reference style should be followed.
• All submissions are final on receipt. No amendments will be permitted to your abstract after it has been submitted, therefore please ensure all data, including author and speaker details, is correct at time of submission
• Up to 2 speakers/presenters may be indicated for each abstract (Oral, E-Poster and Video)
• If your submission is successful, the lead author & session presenter/participant must join ASME as an individual member if not already a member or institutional member
• The lead author & session presenter/participant must register and pay the registration fee by the close of the Early Bird deadline - 15th May 2023 - (or have registered and have made arrangements to pay the registration fee prior to arrival) in order to guarantee inclusion in the programme
• The lead author & presenter/session participant should be available to present at any time during the conference, no preferences for day/time of presentation can be accommodated due to scheduling complexities
• No feedback is available on abstract assessment
• Abstracts that are not accepted in the category (oral, e-poster or video) to which they were originally submitted, may be considered for presentation in other categories as appropriate. Authors will be informed which category submissions have been accepted in to and given the opportunity to confirm or decline to present
• ASM certificates will be provided to delegates within 30 working days of the end of conference.
• The details you put on the submission form will be used to create your certificate. No changes can be made once your certificate has been issued
• If you fail to attend the ASM your abstract will not be included in the supplement

The ASM organising group may vary formats to create themed sessions which will allow for more discussion of papers that address similar issues.

Abstracts of all accepted presentations will appear in the conference papers for the ASM on our website in the lead up to the conference.

Submissions close at midnight on 23rd January 2023. No extensions will be offered.

ASM 2023 Prizes

When submitting your abstract you have the option to opt in to be eligible for the following prizes:

• ASME ASM Communication Prize
• JASME ASM Communication Prize
• TASME ASM Communication Prize
• TEL ASM Communication Prize

Please visit the awards page for full details and criteria for eligibility for each prize